Scope by package
Bid accepted Aug 14, 2026 3 scope lines questioned Oldest question 16 days
The 42 scope lines Ironvale Mechanical sold to Brackenhurst Builders for the Ridgeview Medical Office Building mechanical package, grouped by subcontract package, with the two accepted alternates, the six exclusions and the three lines still questioned in the field. Prepared by the Ironvale estimator at turnover for the Brackenhurst project manager and the Ironvale field foremen. State on Monday, September 28, 2026.
The bid accepted on Aug 14 came into project controls as 42 scope lines, 3 alternates and 6 exclusions, together with the estimate assumptions behind each line. Thirty-nine lines were confirmed on the first pass. Three are still questioned in the field. The oldest has been open for 16 days and asks who supplies the rooftop unit curbs.
The subcontract has four packages: Rooftop units and ductwork, Hydronic piping, Plumbing and fixtures, and Controls and commissioning. The chart splits the 42 lines by package. Each bar shows the lines confirmed on the first pass and the lines the field still questions. Rooftop units and ductwork carries 2 of the 3 questions, and Plumbing and fixtures carries the third.
How many lines are confirmed
A line is confirmed when Brackenhurst and Ironvale both agree what was sold, who supplies it and which estimate assumption governs it. Confirmation means the line can go into the field briefing for the next coordination meeting.
Confirmed first pass, 39 of 42 lines
Scope line table
| Package | Scope lines | Confirmed first pass | Questioned | Field status | Ironvale owner |
|---|---|---|---|---|---|
| Rooftop units and ductwork | 14 | 12 | 2 | 2 questioned | Dominic Ostrowski |
| Hydronic piping | 12 | 12 | 0 | Confirmed | Ridgeview crew foreman |
| Plumbing and fixtures | 10 | 9 | 1 | 1 questioned | Ridgeview crew foreman |
| Controls and commissioning | 6 | 6 | 0 | Confirmed | Ironvale project engineer |
| Total | 42 | 39 | 3 |
Days are counted to Sep 28. The three questioned lines are the only open items on this list.
| Questioned line | Package | Days questioned | What the field asked | Next step |
|---|---|---|---|---|
| Rooftop unit curbs | Rooftop units and ductwork | 16 | Who supplies the curbs: the estimate assumed the roofing contractor, the Brackenhurst scope matrix lists them under mechanical | Anjali Venkataraman settles it with the roofing contractor before Oct 8 |
| Crane and rigging for the rooftop units | Rooftop units and ductwork | 9 | The estimate carries one crane day, and the scope matrix lists the crane as site-provided | Dominic Ostrowski checks the proposal line, then Brackenhurst confirms the crane |
| Domestic water heater venting | Plumbing and fixtures | 5 | The proposal prices the vent run to the roof, and the drawings note venting by others | Ironvale estimator marks the proposal line, Brackenhurst confirms the drawing note |
Alternates and exclusions
The bid carried three alternates. Brackenhurst accepted two of them at award.
- Alternate 1, energy recovery on the rooftop units
- Accepted. Sits in Rooftop units and ductwork.
- Alternate 2, variable frequency drives on the hydronic pumps
- Accepted. Sits in Hydronic piping.
- Alternate 3, graphic controls workstation
- Not accepted. It stays out of the mechanical scope unless Brackenhurst asks for it as a change event.
The 6 exclusions that go with the 42 lines
- Roofing, flashing and curb waterproofing
- Electrical power wiring and equipment disconnects
- Fire alarm and sprinkler work
- Concrete housekeeping pads and equipment pads
- Temporary heat and temporary ventilation
- Hazardous material abatement
Exclusions are read before any extra work is discussed. If the field is asked to do something on this list, it goes to the project manager as a change event first.
The rooftop unit curbs
"I confirmed what we sold from the proposal. Whoever ends up supplying the curbs, the answer goes into the record before the crew orders or sets anything against it."
Dominic Ostrowski, Project manager, Ironvale Mechanical
Confirmation steps
The package moves through four visible states. Today the package sits at handoff review, with three lines still waiting on an answer.
- Bid accepted, Aug 14
- Handoff review, 3 lines open
- Scope confirmed
- Project controls active
Before the Oct 8 coordination meeting
- Confirm what was sold on the rooftop unit curbs from the proposal. Owner: Dominic Ostrowski, donedone
- Settle the curb supply with the roofing contractor. Owner: Anjali Venkataraman, Oct 7open
- Confirm who provides the crane for the rooftop units. Owner: Dominic Ostrowski, Oct 7open
- Confirm the water heater venting note on the drawings. Owner: Ironvale estimator, Oct 7open
- Send the accepted alternates, exclusions and open questions to the field leads. Owner: Marguerite Toussaint, Oct 7open
The field leads see the two accepted alternates, the six exclusions and every open scope question before each coordination meeting. A line moves to confirmed only when the answer is written in the record, not when it is agreed in conversation.
What the record says today
Sign-off
- Anjali VenkataramanProject executive, Brackenhurst Builders, confirms the questioned lines
- Dominic OstrowskiProject manager, Ironvale Mechanical, confirms what was sold
- Marguerite ToussaintProject operations manager, Ironvale Mechanical, routes the confirmed scope to the field
Prepared by the Ironvale estimator at turnover. Reviewed by :avatar[DO]{tone="teal" size="sm"} :avatar[MT]{tone="cyan" size="sm"} and sent to :avatar[AV]{tone="indigo" size="sm"} for confirmation.