Submittals and RFIs

How long each item has waited

State on Sep 28, 2026 2 submittals past the 10 business day window Oldest 13 business days

Every pending submittal and open RFI on the Ridgeview Medical Office Building mechanical package, with the business days it has waited against the 10 business day response window, whose court it sits in, and what has to happen to get the air handling unit submittal at revision 2 answered. Prepared weekly by the Ironvale project engineer for the Brackenhurst Builders project manager and the design team.

Since Aug 20, Ironvale Mechanical has logged 18 submittals and 11 RFIs, 29 items in all. Twenty-two are answered. Seven are pending: 4 submittals and 3 RFIs. Two of the pending submittals are past the window, and both sit with the design team.

The window is 10 business days. The bars count business days from the day the item was logged as submitted to Sep 28. Anything above 10 is past the window. The air handling unit submittal at revision 2 is highlighted at 13 business days, and the hydronic pumps submittal follows at 11.

Submittals by state

Each square is one submittal. Fourteen are answered, 2 are pending inside the window and 2 are pending past it.

Pending items and whose court they sit in

Waiting days are business days at Sep 28. The window ends 10 business days after the item was logged. RFIs are marked in the item name.

Four items sit with the design team, two with Brackenhurst and one with Ironvale. The roof curb elevation RFI reaches the end of its window on Oct 1, so it is the next item to turn red if no answer comes back.

The ceiling grid RFI is counted among the 8 answered RFIs as of the date of the email, but that answer went by email to the foreman and was never recorded, so it is not a field instruction until Brackenhurst resends it through the record. The field followed a response the office had not seen. Dominic Ostrowski ruled that only the recorded response is the field instruction, and he asked Brackenhurst to resend the answer through the record.

The response window

Window

10 business days from the day the item is logged as submitted. Weekends and site holidays do not count.

Revisions

A resubmitted revision starts a new count. The 13 business days on the air handling unit are for revision 2, submitted Sep 9.

Recorded response

Only a response returned through the record stops the clock and counts as a field instruction. An email or a phone answer does not.

Incorporated in the field plan

Ironvale marks an answer as incorporated only after the foreman and the project engineer have updated the field plan with the revision that governs.

Past the window

Named in this review with the court it sits in, the work it holds up and the date the answer is needed.

Past the window

Answered so far

RFIs answered, 8 of 11

Next actions

Who is on this review

• DO
  Dominic OstrowskiProject manager, Ironvale Mechanical, rules on the field instruction

• MT
  Marguerite ToussaintProject operations manager, Ironvale Mechanical, keeps the log and the field plan current

• AV
  Anjali VenkataramanProject executive, Brackenhurst Builders, escalates to the design team