Closeout

Items by type and state

State on Sep 28, 2026 8 items not yet requested 2 certificates returned

All 27 closeout items for the Ridgeview Medical Office Building mechanical package, tracked from vendor request to Brackenhurst Builders acceptance ahead of substantial completion on November 20, with the eight items not yet requested and the two warranty certificates returned for a wrong start date. Prepared by the Ironvale project engineer for the Brackenhurst closeout coordinator and the Ironvale vendors.

Closeout covers four kinds of item: warranties, as-built drawings, training records and punch items. Of the 27, 11 are received, 6 are in internal review, 2 are accepted by Brackenhurst and 8 are required but not yet requested from vendors. Final payment is ready only when all 27 are accepted.

Each row of the grid is a kind of closeout item and each column is a state. The darker the square, the more items sit there. As-built drawings carry the most items not yet requested (3), and no warranty or punch item is accepted yet.

Accepted so far

Two of the 27 items are accepted: the underslab plumbing as-built drawing and the rooftop unit operator training record. Substantial completion is November 20, so the other 25 have 7 weeks to move from where they are today.

The 27 items

The vendor column names who owes the document. Ironvale field crew means the Ridgeview crew foreman and crew. Requested dates are the dates the request went to the vendor.

Warranties, 8

The rooftop unit and hydronic pump certificates were returned on Sep 25 because each lists the wrong start date. The air handling unit warranty is not requested because its submittal at revision 2 is not yet answered. The pump, variable air volume box and plumbing fixture warranties arrived while their submittals are still pending, so they are received for review only.

As-built drawings, 7

Dominic Ostrowski reviews the exhaust fan riser markup. Expect the controls vendor to hold its as-builts until its own invoice is paid; Marguerite Toussaint sends the request by Oct 2.

Training records, 6

Punch items, 6

What counts as accepted

Required

The item is named in the contract closeout requirements, with its source and the version that counts.

Requested

Ironvale has sent the request to the vendor or the crew with a due date. The state shows Not yet requested until then.

Received

A document has arrived. It is not yet judged.

In internal review

Dominic Ostrowski checks the document against the requirement. If it falls short, it goes back with the exact deficiency.

Accepted by Brackenhurst

Brackenhurst accepts the named item, through its closeout coordinator for Anjali Venkataraman. Only this state counts toward final payment.

Final payment readiness

All 27 items accepted, punch items complete and the closeout binder issued. Dominic Ostrowski and Brackenhurst agree that closeout is complete.

The eight items nobody has asked for yet

Vendor requests this week

What the record says

Who is on this tracker

• DO
  Dominic OstrowskiProject manager, Ironvale Mechanical, reviews every received document

• MT
  Marguerite ToussaintProject operations manager, Ironvale Mechanical, sends the vendor requests

• AV
  Anjali VenkataramanProject executive, Brackenhurst Builders, accepts the named closeout items